Data Privacy

Accountants thinking about outsourcing services seek assurances any data transferred to an outside provider is secure. Calcutex Global ensures data security by using the most advanced accounting software available with state-of-the-art systems and other physical safeguards to prevent the loss or misuse of data. Our people receive regular training on data protection matters. Moreover, we use cloud-based solutions to ensure data cannot be downloaded, mitigating the risk of data loss or IP theft.

GDPR Compliant

The security of our customers’ data is a top priority for Calcutex Global. We are GDPR compliant and provide full training to all our accountants and other professionals on the processes to follow to ensure continuing compliance. Under GDPR, an outsourced supplier like Calcutex Global is usually the ‘data processor’. We undertake regular audits of our processes and our Data Protection Officer (DPO) reports data protection matters to our Management Board each year.

Data Protection and Data Security

We operate a comprehensive framework to ensure data protection and security, including the following safeguards:

• IT Safeguards

All workstations are installed with the latest anti-virus software which checks for updates daily.

We have anti-malware software on all computers which scans twice a day.

Default windows firewall software is configured to protect access to our company network.

Every computer is password protected. It is mandatory for each user to change the password every six weeks.

Access to client information is highly restricted.

We have multiple backup operations scheduled to prevent the loss of data.

Access and usage of internet sites is restricted and controlled.

We believe in a paperless environment and are an eco-friendly company.

With IP authentication we restrict external access.

• Physical Safeguards

We have closed circuit cameras installed in our premises with 100% surveillance coverage of our work place.

The entrance of our workplace has an access control system which permits only controlled entry.

We strictly follow the “No External Device” rule and have disabled the USB ports at all workstations

Our company is a mobile free zone and it is compulsory for all employees to keep their mobile devices outside the work zone and placed in a secure locker before work commences.

• Confidentiality

All employees sign non-disclosure and non-compete agreements.

We have a detailed Data Protection Policy in compliance with GDPR. We consider all data and information provided by the client as confidential and strictly the property of the client

We have made our company a zero data breach zone with our Data Breach Policy. As per this policy no one at Calcutex Global shall ever disclose any client information to any third party without the prior consent of the client.

Our Data Retention and Destruction Policy states that all raw and processed data is destroyed once the work is complete.